Can I Email My Daily Calendar in Microsoft Outlook?
By Adrian Grahams
Microsoft Outlook offers several ways to share calendar information, including a facility for emailing your daily calendar to contacts. During the share process you can decide how much detail to include in your calendar email; this allows you to display just your availability, or provide limited or full appointment details. Outlook displays the calendar in the email message body and also adds it as an email file attachment that recipients can save and open on their own computers.
Click the "Calendar" tab in the bottom navigation bar in Outlook.
Click the "Email Calendar" button in the Share group on the program's main menu bar. Outlook opens a new email message and launches the Send a Calendar Via Email dialog window.
Select the Outlook calendar you want to share from the "Calendar" drop-down list.
Choose the "Today" or "Tomorrow" option from the "Date Range" drop-down list to share your daily calendar for either of these days. Alternatively, select "Specific Date" in the drop-down list to choose another daily calendar to share via email.
Click to select your preferred level of detail from the options available in the Details pane. Options include "Availability Only," "Limited Details" and "Full Details."
Click the "OK" button to add the calendar information to the email message.
Add email recipients to the "To" or "Cc" field. Type or paste any other information that you want to include in the body section of the email message. Click the "Send" button to send the daily calendar email.
- Outlook sends the calendar email attachment in the iCalendar file format with an ICS extension. Outlook and many other calendar programs and applications can handle ICS file attachments.
- The information in this article applies to Microsoft Outlook 2013. It may differ slightly or significantly with other versions of Outlook.
Adrian Grahams began writing professionally in 1989 after training as a newspaper reporter. His work has been published online and in various newspapers, including "The Cornish Times" and "The Sunday Independent." Grahams specializes in technology and communications. He holds a Bachelor of Science, postgraduate diplomas in journalism and website design and is studying for an MBA.