How Can I Get to the Blank Fax Coversheet Within Microsoft Word?

by Paul Higgins

Despite the popularity of email in the corporate world, most offices still use a fax machine to quickly send hard copies of documents. Proper fax etiquette, however, dictates that you should include a cover sheet that contains details about the contents of the fax itself as well as the names of its sender and recipient. If you are creating a fax on your computer, you can compose a fax cover sheet directly in Word by selecting one of the available cover templates.

Search field at the top of the Microsoft Word start screen.
1

Launch Microsoft Word and type the word "fax" in the search field on the start screen. Press the "Enter" key to display a list of templates related to faxes.

If you have disabled the start screen in your options or you already have Word open, access the start screen by clicking on "File" and selecting "New" from the left sidebar.

Fax Covers filter in the Category sidebar.
2

Select the "Fax Covers" filter from the right sidebar to narrow the search results.

Search results for fax cover sheets.
3

Review the template thumbnails and select the one you wish. If you are having problems selecting a suitable cover sheet because of the small size of the thumbnails, click on a template to open a pop-up window that contains a much larger preview image.

4

Click on the "Create" button to load the selected template into Word.

5

Edit the cover sheet by filling out each field and save it on your hard drive or Microsoft OneDrive by clicking on the "Save" button in the Word title bar.

Tips

  • check If you are offline, Word displays only templates already installed on your hard drive -- either templates you installed manually or templates Microsoft shipped with the software. To view all available fax cover sheet designs, connect to the Internet before searching for templates.
  • check According to Peter H. Lewis from The New York Times, fax cover sheets should contain the following information: both your name and the name of the recipient of the fax, a phone number where your recipient can contact you, and the number of pages faxed -- including the cover sheet. In addition, if you are faxing a document to a large organization where many employees may share the same fax machine, help ensure it gets delivered to the correct person by including details such as the name of your recipient's department or the floor number.
  • check You can send a fax without a fax machine. In addition to many websites that offer to send faxes for a fee, Windows 8.1 and 7 also offer a feature called Windows Fax and Scan that allows you to send or receive faxes from your computer provided that it has an internal or external fax modem installed that is connected to a regular phone line.

About the Author

Paul Higgins has been working as a writer since 2005, covering topics such as travel, technology, health and finance. He has also served as a Web developer and information technology trainer for more than 10 years. Higgins graduated from the University of Denver in 2006.

Photo Credits

  • photo_camera Image courtesy of Microsoft