What Is Business Applications Software?
By Dennis Bortolus
An application is a term used in computing to define a program or group of programs that perform a function. Business application software is a package (can be custom built but packaged as a single unit) that carries out a business function such as accounting or payroll.
Early software performed very narrow functions. It was not unusual to have a program do a single calculation on all of the data records, which were often cards or tapes, and then have the same data run through another program to do another calculation. This is because computers had very little memory and could not handle multiple actions at once. Today's systems group programs into "Applications," that manage a full business function.
Application software can perform any business transaction. It must capture information, store data, and manipulate that data to satisfy a need. The transaction must have an input, which can be a request or some information that triggers the process to start. The application should produce an output, which is also usually data or a request. A simple example is a payroll application. A time sheet provides input data used to calculate a person's pay. The output is a pay check.
Software applications can be stand-alone modules or part of a larger system such as an ERP, which integrates multiple applications sharing one set of data. Stand-alone applications are generally easier to implement and start using, but add difficulty when you want to share information or report from an organization management point of view because data will need to be gathered and transformed to a single format.
A consultant with more than 30 years experience, Dennis Bortolus has been writing business articles, newsletter columns and speaking at conferences since 1998. His work has appeared in "HR Focus," "HR/PC Quarterly," "Business Officer," "PayTech," "Dialog" and "Employer Practices" among other publications. Bortolus holds a Bachelor of Science in business from Fairleigh Dickinson University.