Automatically Forward Your Email Messages in Outlook for Mac
By Tricia Goss
Outlook for Mac provides a Rules feature that allows you to automate a number of different applications for email messages that meet criteria you specify. For instance, if you will be away from your office and want to forward all of your email messages to your personal account, you can create a rule that automatically forwards any email addressed with your name in the To field to the secondary email address that you designate.
Start Outlook. Select the "Tools" menu and click "Rules" to open the Rules dialog box.
Click the account type under My Computer to create a rule that only runs when the computer is on and Outlook is running. Click the account name under Exchange Servers if you have a Microsoft Exchange Server account. These will run even if the computer is not on. Click "Add" to create a new rule.
Type a name for the rule, such as "Vacation Forwarding" in the Rule Name box. Select the criteria on which you want to base the rule in the When a New Message Arrives That Meets All These Conditions box, such as "Sent To Includes (your email address)."
Specify that you want the messages forwarded in the Do the Following section. Choose "Forward To" in the first list and enter the email address to which you want messages sent.
Click "OK" to apply the rule immediately.
- You can turn off the rule and cease automatically forwarding messages at any time. Select the "Tools" menu, click "Rules" and select your account type. Click the rule to select it and click "Delete."
- Information in this article applies to Outlook for Mac 2011. It may vary slightly or significantly with other versions or products.
Tricia Goss' credits include Fitness Plus, Good News Tucson and Layover Magazine. She is certified in Microsoft application and served as the newsletter editor for OfficeUsers.org. She has also contributed to The Dollar Stretcher, Life Tips and Childcare Magazine.