How to Add Notes to a Form in a Microsoft Access Database

By Bonnie Conrad

Make your database more useful with notes.
i laptop with database record on 15.4" wide screen image by .shock from

Whether your database is a simple inventory list or a complicated ordering and tracking program, the ability to add notes to your data entry forms can be very useful. These notes can help users enter data on the form more efficiently, or can be used to give instructions to others who view the database. Adding a notes field to an existing Access form is not difficult, as long as you use the proper procedures.

Step 1

Log on to your computer and open Microsoft Access. Go to the "Forms" section and highlight the form to which you want to add a notes field.

Step 2

Right-click the form and choose "Design view" from the list. Click "View" and choose "Toolbox."

Step 3

Go to the toolbox bar and click the "Text Box" option. The icon for the text box shows "ab."

Step 4

Locate the multiheaded arrow on the form, and drag your mouse pointer to make the box the size you want. Release the mouse pointer when the text box is the size you want.

Step 5

Click inside the box and type your notes. Grab a corner of the notes box with your cursor and drag it to make it larger or smaller.