How to Add a Footnote in Microsoft Visio

by Andrew McClain

Microsoft's Visio lets you create flowcharts, maps and diagrams. As you create a Visio document, you can add text to the different process and decision points. However, you might find the available space in these shapes to be limited, especially if you have a complex diagram where space on the page is at a premium. One option is to create footnotes. While Visio does not include any automatic function to create a footnote, you can create one manually.

1

Open Microsoft Visio and create a new flowchart or open an existing one.

2

In the flowchart step that you want to footnote, type the number corresponding to the footnote you want to add after the text.

3

Select the number you just wrote with your mouse.

4

Superscript the selected text by opening the "Text" dialog. To do this, click on the arrow in the bottom right corner of the "Font" toolbar. You can also press the "F11" key to open the dialog box.

5

Click the "Font" tab and choose "Superscript" from the Position drop-down menu.

6

Click the Insert tab at the top of the page.

7

Click the "Text Box" button. Your cursor changes its appearance to a text-box icon with a plus sign next to it.

8

Draw the text box by clicking your left mouse button and dragging the mouse. This draws a box. You should draw the box around the bottom of the page towards the left margin. If possible, draw the flowchart so that you have white space available to place the box. If you cannot do so, position it where you have space, but keep it around the bottom, or foot, of the page.

9

Type the number that corresponds with the number you used earlier followed by a period and a space.

10

Enter the text for the footnote.

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About the Author

Andrew McClain has been writing since 1994. He has written several articles for various websites and writes user guides and software manuals for several freelance clients. He has a Bachelor of Arts in journalism from the University of Missouri.

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