How to Set Up a Header for a Fax

by Patrick PhelpsUpdated September 26, 2017
fax image by Ewe Degiampietro from

Fax machines continue to serve a valuable function in many businesses and homes. Many fax machines allow for customizations that can help your sent faxes stand out from the rest. One of these customizations is a personalized fax header. A fax header is the information that is printed out on the very top of each received fax. Most senders include their fax number and business name but can also include personalized messages. Each fax machine differs in the set-up process, so be sure to review your owner's manual.

Press the "Set Up" key. This will bring you into the set-up options for your fax machine. If your fax machine does not have a set-up key, look for either an "Options" key or "Additional Functions" key.

Scroll through options to find "Transmission Options." This list will contain all of the options that you can set for your outgoing faxes.

Select "Fax Header." Once selected, you will be able to enter in personalized information. Enter your business name, phone number and any message that you wish to add. Most fax machines have a character limitation that you cannot exceed.

Press the "Save" button. This will save your fax header as well as any other personalizations or settings that you changed.

Items you will need

  • Fax machine capable of customized headers

  • Owner's manual


If you are using seasonal messages, be sure to change them when the season changes. Leaving outdated messages as your header can send the wrong message.


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About the Author

Patrick Phelps began writing professionally in 1996 and has completed writing projects for many businesses, including the University of Southern California, Richard Emmott Marketing in the U.K. and Rydax Systems. Phelps holds a Bachelors of Arts in English and business management from LeMoyne College and is continuing his education in business management at State University of New York, Saratoga Springs.

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