How to Write a Fax Cover Sheet

By Erica Sweeney

Updated September 26, 2017

Preparing a fax cover sheet
i fax image by Ewe Degiampietro from

Fax cover sheets are essential when sending faxes. They help to ensure that the fax gets to the correct person and inform the receiver who sent the fax. Fax cover sheets also give the sender an opportunity to provide additional information about what is being faxed. Writing and setting up a fax cover sheet is simple. Once it is set up, you can re-use it over and over. All you'll need to do is fill in the correct recipient information each time.

Add a letterhead to the top of the fax cover sheet. The letterhead can be for a company or an individual. The letterhead should include the company or individual’s name, address, telephone number, fax number and email address.

List the date a couple of lines down from the letterhead.

Write “Company Name,” followed by a colon. Write in the name of the company where you are sending the fax.

Write “To” and then a colon a couple of lines down. Fill in the name of the person who should receive the fax.

Write “From” and then a colon on the next line. List the sender’s name.

Write “Recipient’s fax number” and then a colon. Fill in this line with the correct fax number where you are sending the fax.

Write “Number of pages of the fax including the fax cover sheet,” followed by a colon. Count the number of pages that you are faxing and add one for the fax cover sheet. Enter this number on this line. This helps the recipient make sure that a page is not missing.

Write “Notes” and then a colon. Enter any additional information that is needed.