How to Make Electronic Signatures in Word

by Colby StreamUpdated September 28, 2017
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A digital signature in Microsoft Word allows you to sign your name as well as provide an added layer of security. The first part of the process lets you create a signature line and then type your name, insert a picture of your signature or sign directly with a tablet. The second part of the process allows you to encode the document with a digital signature. This digital signature ensures the person you are sending the document to that the document came from you.

Create a signature line at the bottom of your document by placing your cursor at the spot where you would like to start the signature line. Click the “Insert” tab and choose “Signature Line” from the “Text” group. Click “Microsoft Office Signature Line.”

Type in the relevant information to the “Signature Setup” box. This includes the signer's name, email address and title. Provide instructions for the signer by typing instructions into the appropriate box. Press “OK.”

Double-Click the signature line where you need to sign your name. A dialogue box appears. You can either type in your name, insert an image of your signature that you previously downloaded to your computer or sign in your signature with a tablet. Press “Sign.”

Insert an invisible digital signature for extra security by clicking the large round "Office" button in the top-left corner of the Word window. Choose “Prepare” and “Add a Digital Signature.” Type the reason for the digital signature in the provided box, then press “Sign.”

Save the document by pressing “Ctrl+s.” Choose where you want to save the document and what you want to name it. Press “OK.” You can now email or print your document.


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About the Author

Colby Stream has been a writer since 2007. His work has appeared in "The Arbiter," the student newspaper of Boise State University, as well as various websites. Stream graduated with a Bachelor of Arts in communication as a presidential civic leadership scholar.

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