How to Use PNG Images in a Word Document

by Astrid Bidanec ; Updated September 28, 2017

Portable Network Graphics, also known as PNG images, help illustrate the written content of your word document. You can insert the highly compressed PNGs into a variety of documents, such as newsletters or brochures, without increasing the document file size too much. Emailing the finished documents is easy. PNGs are supported by a wide range of applications, so there is little risk of incompatibility. PNGs blend into the document perfectly when you use a transparent image background.

Open the Microsoft Word document you want to use the PNG images in.

Place your cursor at the location in the document where you want to insert the PNG. You can use a PNG as document header, for example, or place an image in the text to emphasize a point.

Insert a PNG by clicking "Insert" in the Ribbon at the top of the Word window. Select "Picture" in the drop-down menu and "From File" in the sub-menu. Highlight the appropriate file on your computer and click "Insert" in the pop-up file menu box.

Resize or move the image as desired.

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About the Author

Astrid Bidanec has more than 20 years of reporting experience, focusing on sports, fitness and weight loss. Her work has been published in various print and online publications, including Tampa Bay Online and Creative Loafing Tampa. Bidanec holds a Master of Arts in journalism.

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