How to Set Up an Out-of-Office Reply for Outlook

by Joshua LaudUpdated September 15, 2017

You can create part-time or temporary 'Out of Office' automated replies in Microsoft Outlook. These can be set so that whenever you leave the office, an auto reply is sent. This is useful if you have a high volume of e-mail messages and are expected to reply to them quickly. You can fully customize your auto reply in Microsoft Outlook 2010.

Launch Microsoft Outlook from the Start Menu.

Click "New E-mail." Click "Plain Text."

Enter the message for your out-of-office reply in the main body of the text.

Click "File," then "Save As." Click the "Save as type" list and select "Outlook Template." Enter a name such as "out of office" and click "Save."

Click "File," then "Info." Click "Rules and Alerts," then "New Rule."

Click "Start from a blank rule," then "Check messages when they arrive," then "Next." Set "Sent Only to Me" in the conditions list and click "Next."

Select "Reply using a specific template," then choose "Specific template" on the next page as well.

Click "Select a Reply Template." Choose the template you already created and click "Open." Click "Finish," then "OK." All e-mails will now have the out-of-office reply. Disable it in "Rules" to switch it off.

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About the Author

Joshua Laud started writing professionally in 2008. During his three years at University he worked freelance for various music publications including "Clash Magazine" and "total:spec," and online Data Transmission and Music is Art. Laud also specializes in technology writing. He has a Bachelor of Arts in English literature from the University of London.

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