How to Set Up Groups in Outlook 2007by Jeremy LloydUpdated September 15, 2017
Microsoft Outlook's powerful email, calendar and contact-management tools have made it a popular productivity tool for both business and personal use. If you're just getting started with Outlook, one of the first things you may want to learn is how to send group emails by setting up a distribution list. Once you've done so, you can quickly send important messages to large groups of coworkers or family members without the monotony of having to enter each contact individually.
Click on the Windows "Start" button and select "All Programs," followed by "Microsoft Outlook," to launch Outlook 2007.
Click on the "File" menu, and then choose "New," followed by "Distribution List." This will launch a new window.
Enter a title for the group in the "Name" box, then click on the "Distribution List" tab and choose "Select Members."
Select the address book that contains the contacts you'd like to group from the Address Book drop-down menu, then type the first person you want to include in the Search box.
Select the person's name from the search results that appear, then click on "Members" to add that person to the group. Repeat this for each person you would like to add, then click "OK."
Click on the "New Email" button and type the name of your new group into the "To" field. Outlook will automatically populate the "To" field with your entire distribution list. Simply create your email message as normal and press "Send" to complete the task.