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How to Save an Email to a PDF

by Jennifer GuyUpdated September 28, 2017

Items you will need

  • PDF printer program

  • Email program

Save your email messages to a PDF file with a PDF printer program. There are several programs on the market ranging from the sophisticated to the very basic. Determining your needs will help you decide which PDF program works best for you (See Resources). A basic PDF printer program will work for saving files as PDFs without the need to edit them. Some PDF programs allow users to edit PDFs and control how much access is given to each user. The sophisticated PDF programs require you to purchase the program after a 30-day free trial.

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Go to the website of a PDF printer program (see Resources). Click the download link to save the program to your hard drive. Install the program and reboot your computer.

Open your email program, then open an email you want to print.

Click the "File" option on the menu bar. Select "Print" from the list.

Select the name of the PDF printer program you downloaded.

Choose the folder where you want to save the PDF file, and then name the file.

Go to the location of your PDF file you just created and double-click it to open the email as a PDF.

Outlook 2007 Add-in

Go to the "2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS" web page (See Resources). Click the "download" button. Save the file to your hard drive.

Double-click the file "SaveAsPDFandXPS.exe". Follow the install instructions.

Restart the "Microsoft Outlook" email program. Open the document you want to save as a PDF.

Click "File" from the menu and select "Save or Publish to PDF" option.

Choose the folder where you want to save the PDF file, and then name the file. Go to the location of your PDF file you just created and double-click it to open the email as a PDF.

Tips

PDF files are printed, not saved, when first created. Most PDF programs will automatically open the new PDF file you print.

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