How to Save Emails to a Flash Drive

by Misty RodriguezUpdated September 28, 2017
USB Flash image by Andruxa from

Email is an essential form of communication for many people in today's technology-driven world. It allows people to send and receive important messages instantly. One downfall of having your important documents in your email inbox is the inability to access them when you're not connected to the Internet. If you want to be able to read certain documents while offline, or just want to back up copies of important emails, save your messages on a USB flash drive.

Sign in to your email account with your username and password.

Open the email that you want to save to the flash drive.

Press the “Print Screen” button, usually abbreviated as “PrtSc.”

Open your preferred word processing program, and choose the option to open a new document.

Click inside the top left-hand corner of the new document, and press “Ctrl+V.” This will paste an image of the email inside the document. You can adjust the size by clicking on the edges of the image and dragging them with the mouse.

Save the document. You can do this on most word processing programs by clicking on “File” and selecting “Save.”

Insert the flash drive into an open USB port on your computer. Click on “Open folder to view files” when the AutoPlay window appears. This ens a window that lists the contents of the flash drive.

Open the folder on your computer that contains your saved word-processing document file. Click on the file, and hold down the mouse button while you drag it to the flash drive's window. It may take a few seconds for the file to transfer over.

Click on the “Safely remove hardware” icon the lower-right corner of the system tray. Select the USB flash drive from the list of removable devices, and remove the drive when Windows notifies you that it is safe to do so.


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About the Author

Misty Rodriguez, born and raised in Orlando, Florida, has been a freelance writer since 2005. She has a wide variety of experience and mainly focuses on search engine optimization, mystery shopping narratives and how-to articles. Misty has an Associate of Arts degree in general education from Valencia Community College in Orlando, FL, and is currently working on her Bachelor's degree in nursing.

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