How to Give Calendar Access in Outlook

by Tricia Goss ; Updated September 28, 2017

Sharing your Outlook calendar with others on your team, your assistant or your manager can make it easier for everyone to keep track of schedules and appointments. If you are using Microsoft Outlook on Microsoft Exchange Server, you can grant access to your Outlook calendar to others on your Exchange Server. The method you use to give someone access will depend on which version of Outlook you are using.

Give Calendar Access in Outlook 2003

Open Microsoft Outlook. Click on "Share My Calendar" in the navigation pane on the left side of the window.

Click "Add." The "Add Users" dialog box will open.

Enter the name of the person to whom you want to give calendar access into the "Type Name or Select from List" box. You can also select the name from the list in the main section of the dialog box.

Click the "Add" button and then click "OK." The "Calendar Properties" dialog box will open.

Select a permission level in the "Permissions" list. A "Reviewer" can only view calendar items. An "Editor" can also add or modify calendar items. Click "OK" to save the changes.

Give Calendar Access in Outlook 2007

Open Microsoft Outlook and go to the Calendar. Right-click the calendar you want to share in the navigation pane under "My Calendars." Select "Change Sharing Permissions." The "Calendar Properties" dialog box will open.

Click the "Add" button. The "Add Users" dialog box will open.

Search for the name of the person to whom you want to give calendar access by typing all or part of the person's name in the "Search" box, or scroll through the list in the main section of the dialog.

Click the "Add" button and then click "OK." The "Calendar Properties" dialog box will open.

Select a permission level in the "Permissions" list. A "Reviewer" can only view calendar items. An "Editor" can also add or modify calendar items. Click "OK" to save the changes.

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About the Author

Tricia Goss' credits include Fitness Plus, Good News Tucson and Layover Magazine. She is certified in Microsoft application and served as the newsletter editor for OfficeUsers.org. She has also contributed to The Dollar Stretcher, Life Tips and Childcare Magazine.

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