How to Save a PDF File

by Kathryn Hatashita-Lee ; Updated September 15, 2017

Microsoft Office 2013 allows you to save your files in the Portable Document Format. You can convert multi-page documents to a PDF file and then share it as an email attachment so your colleagues and clients can view your PDF file with the format and content intact. PDF files also readily reproduce in your office printer or at a commercial printer. Adobe Systems provides Adobe Reader X as a free download to view the PDF file.

Access

Open the Access table or report, click the “External Data” tab on the ribbon and then click the “PDF or XPS” button in the Export group to open the dialog box.

Type the file name for your PDF file in the File Name box.

Click "Save as Type" and then click “PDF (*.pdf).”

Click the “Standard (Publishing Online and Printing)” button or the “Minimum Size (Publishing Online)” button.

Click the “Publish” button to save as a PDF file.

Excel, PowerPoint, Publisher, Visio and Word

Open the file that you want to save as a PDF, click the “File” tab on the command ribbon and then click “Save As.”

Click the “SkyDrive” or “Computer” button in the Places section and then click the “Browse” button to open the Save As dialog box.

Click the location where you want to save this file, such as your Desktop, Documents or a named folder.

Type the file name for your PDF file in the File Name box.

Click "Save as Type" and then click “PDF” to display more options on the Save As dialog box.

Click the “Standard (Publishing Online and Printing)” button or the “Minimum Size (Publishing Online)” button.

Click the “Save” button to save the PDF file to the location you selected.

OneNote

Open the OneNote document and click the “File” tab on the ribbon.

Click the “Export” tab and then click the “Page,” “Section” or “Notebook” button in the Export Current section.

Click the “PDF” button in the Select Format group and then click the “Export” button to open the Save As dialog box.

Type the file name of the PDF file in the File Name box.

Click "Save as Type" and then click “PDF.”

Click the “Selected Pages,” “Current Section” or “Current Notebook” button.

Click the “Save” button to save the PDF file.

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