How to Transfer your Microsoft PowerPoint Files to a Flash Drive

by James T Wood
Connect with your audience as a presenter; let PowerPoint back you up.

Connect with your audience as a presenter; let PowerPoint back you up.

A close second to the the nightmare of arriving for a presentation without clothes on is the terror of arriving for a presentation without all the files necessary for the PowerPoint to run correctly. Many files, such as video and audio clips, aren't actually saved with a PowerPoint presentation but rather linked to the location on the computer. Consequently, if the link fails, the slide that is supposed to come up with your video clip to make your point precisely doesn't come up. To avoid this nightmare, you can use the "Package for CD" feature in PowerPoint to save all the linked files, along with your PowerPoint slides, to a flash drive.

1

Save the PowerPoint presentation you're working with. Press "Ctrl+S" to save the file. Insert the flash drive in the USB port on your computer.

2

Click the "File" tab, click the "Office Button" in PowerPoint 2007, and then click "Save and Send." Choose "Package Presentation for CD," and click "Package for CD."

3

Click "Copy to Folder," and then navigate to the folder on your flash drive where you want to save the PowerPoint presentation. Click "OK," and the PowerPoint slides will be saved to a subfolder that also includes all the linked files.

4

Copy the entire folder created on your flash drive when you transfer the PowerPoint slides to another computer. This will maintain the links within the presentation.

Tip

  • check If you don't have any linked files in your presentation, you can click the "File" tab, click "Save and Send," and then choose "Save As." Browse to the location of your flash drive, and click "Save."

About the Author

James T Wood is a teacher, blogger and author. Since 2009 he has published two books and numerous articles, both online and in print. His work experience has spanned the computer world, from sales and support to training and repair. He is also an accomplished public speaker and PowerPoint presenter.

Photo Credits

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