How to Print Address Book Addresses

by Christopher Capelle

Address Book is Apple's contact program, and it integrates with other Apple software programs, notably Mail, iChat and iCal. While critics claim that Apple is as guilty as Microsoft when it comes to integrating its programs (Address Book doesn't interface with other popular programs (Palm Desktop, Firefox and anything by Microsoft), it is a first-rate contact program and lacks the bells and whistles that complicate other contact programs. Printing an address for whatever reason (putting into a Rolodex, making address labels or having a hard copy backup) is a fairly simple process.

Apple's Address Book Software

Open Address Book and populate the fields. Create a new record by selecting the "+" icon on the bottom of the window under the addresses. Address Book allows you not only to enter the mandatory contact information, but also a photo and any notes.

Print dialog box for envelopes

Choose what format you need to print. Address Book allows users to print mailing labels, envelopes, lists and pocket address books, such as Day-Timer.

Print dialog box for labels

Create a group by selecting the "+" icon on the bottom of the window under the groups. Select and drag any address you plan on printing into the group. This is the way you can print multiple addresses.

Print dialog box for a list

Highlight all the records, and select "Print." Here, the print dialog box will open up, and it give you many choices, including style, paper size and orientation.

Print dialog box for a pocket address book

Select the style (labels, envelopes, list or pocket address book) you would like to print. Under each style there are multiple options. For example, under Mailing Labels, there is the choice of standard Avery templates. You can also make adjustments to the document, including margins, order of records and gutters.

Insert the proper media in your printer, and select print. A good idea is to preview it before printing a hard copy.

Tip

  • check If you're printing labels, print a test sheet on blank paper to confirm alignment with the labels.

Warning

  • close Depending on your printer, getting envelopes properly printed can be a challenge.

Items you will need

About the Author

Christopher Capelle is a freelance copywriter with over two decades of experience. Subjects of his writing include the business and technology fields, consumer products and home repair/improvement. He graduated from The University of Connecticut and earned a master's degree in journalism from Iona College.

Photo Credits

  • photo_camera Images 1, 7: Apple, Images 2, 3, 4, 5, 6: Chris Capelle