How to Fit a Paragraph Into a Row in Excel

by C. Taylor
Fitting paragraphs in Excel spreadsheets prints important notes with your data.

Fitting paragraphs in Excel spreadsheets prints important notes with your data.

Excel 2013 automatically displays lengthy text entries over adjacent cells, assuming no other data exists in these cells. However, this behavior could extend the text outside the visible area of the worksheet and any adjacent data added to the spreadsheet could truncate the paragraph. Employing one or more options can force the paragraph to fit in the row without worrying that subsequent data will conceal part of your text. Of these options, allowing text wrap and merging adjacent cells potentially offer the most benefit.

1

Click and drag your mouse over the cells in which you want the paragraph displayed. Although you'll eventually make the paragraph span multiple lines, only select cells in a single row. As an example, you might drag to select cells A2 through G2.

2

Click the "Merge & Center" drop-down arrow from the Home tab's Alignment group and select "Merge Cells." This action creates one large cell out of the selected cells.

3

Click the "Wrap Text" button in the Home tab's Alignment group to allow text to automatically wrap within the newly merged cell. However, you may need to adjust the row height to accommodate this feature.

4

Move your mouse cursor over the row's divider line, located just under the left row number. When your cursor turns into a line with upper and lower arrows, click and drag your mouse to increase the row height.

Tips

  • check If you want greater control over how the text wraps, place your cursor before a word in the paragraph and press "Alt-Enter" to force a line break.
  • check You may also benefit from adjusting text size by clicking the paragraph's cell and selecting a smaller font size from the Home tab's Font group.

Photo Credits

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